Administrative Associate (JHB, South Africa)
Location: Gauteng, South Africa
Industry: Engineering | Power Generation | Industrial Projects | Construction
Client: Confidential
About the Opportunity
Our client is seeking a highly organised, detail-oriented and proactive Administrative Associate Level III - Engineering to provide comprehensive administrative and operational support within a busy technical engineering and project environment.
The successful candidate will work closely with engineering teams, project personnel, suppliers and internal stakeholders to ensure accurate documentation, efficient coordination, reliable reporting and the smooth execution of day-to-day project activities.
This opportunity is particularly suited to an experienced Engineering Administrator, Technical Administrator, Project Administrator, Project Coordinator or Document Controller who has supported engineering or industrial projects.
Candidates with experience in power generation, electrical or mechanical engineering, mining, EPC projects, industrial construction, equipment installations or technical maintenance environments are encouraged to apply.
Key Responsibilities
Engineering & Project Administration
Provide day-to-day administrative support to engineering and project teams.
Coordinate project documentation, technical correspondence, schedules and administrative workflows.
Maintain accurate engineering records, project registers, trackers and electronic filing systems.
Assist with the preparation of project reports, presentations, meeting minutes and technical documentation.
Track outstanding actions, project deliverables and administrative deadlines.
Document Control & Data Management
Capture, maintain and verify engineering and project-related information.
Manage document registers, revisions, submissions and document distribution.
Maintain accurate spreadsheets, databases and reporting trackers.
Assist with data consolidation, validation and the preparation of management reports.
Ensure project information is properly organised, accessible and up to date.
Supplier & Procurement Administration
Liaise with suppliers, contractors and internal departments regarding documentation and administrative requirements.
Assist with purchase order tracking, invoice processing and supplier payment documentation.
Maintain supplier records, supporting documentation and procurement trackers.
Follow up on outstanding documentation, approvals and administrative queries.
Reporting & Team Coordination
Compile weekly and monthly administrative and project progress reports.
Support the coordination of engineering meetings, site activities and stakeholder communications.
Monitor action lists and follow up on outstanding tasks.
Assist engineering teams with project reporting, information requests and general administrative coordination.
Ensure compliance with internal administrative procedures, document control standards and company policies.
Minimum Requirements
Previous experience in an engineering administration, technical administration, project administration or document control position.
Experience supporting technical teams within an engineering, construction, industrial or project-based environment.
Strong Microsoft Office skills, particularly Excel, Word, Outlook and PowerPoint.
Proven ability to maintain accurate records, spreadsheets, reports and document registers.
Experience coordinating multiple administrative activities and working to project deadlines.
Strong written and verbal communication skills.
Excellent attention to detail, organisational ability and follow-through.
Ability to work independently while supporting multiple stakeholders.
Highly Advantageous Experience
Previous exposure to power generation, diesel generators, mining, mineral processing, EPC/EPCM projects, electrical infrastructure or mechanical installations.
Experience working for engineering contractors, equipment suppliers or industrial maintenance companies.
Exposure to construction projects, shutdowns, commissioning activities or project mobilisation.
Familiarity with ERP systems such as SAP, Oracle or similar platforms.
Experience with document management systems, project trackers, technical registers or engineering reporting.
Previous experience in a contract, fixed-term or project-based assignment.
Ideal Candidate Profile
We are particularly interested in candidates who:
Have a strong administrative background within a technical or engineering environment.
Are comfortable working with engineers, project teams, contractors and suppliers.
Are confident handling large volumes of information and maintaining accurate project records.
Can manage competing priorities in a fast-paced, deadline-driven environment.
Demonstrate initiative, professionalism, confidentiality and a solutions-focused approach.
Are based in Gauteng and able to work within the required project environment.
Only shortlisted candidates will be contacted. Further information regarding the client and assignment will be shared during the recruitment process.
Administrative Associate (JHB, South Africa)
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