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Title: Office Manager

Location: Boulder, Colorado

Job Description:

This role requires a highly organized and proactive individual who is willing to support all areas of the business, including general office management, corporate operations, travel management, and contract administration. The ideal candidate will have a minimum of 3 years of experience in a similar role and some exposure to finance or contract administration.

Key Responsibilities:

Oversee daily office operations to ensure efficiency and effectiveness, ensuring that the office environment is well-maintained and presentable;Maintain office supplies inventory by checking stock and placing orders as needed;Handle incoming and outgoing correspondence, including mail, emails, and phone calls.Provide comprehensive administrative support to the local team, including managing calendars, scheduling appointments, and arranging meetings;Prepare and edit reports, presentations, and other documents for executive meetings;Handle confidential and sensitive information with the utmost discretion.Arrange travel accommodations, including flights, hotels, and transportation for staff;Manage travel expense reports, ensuring compliance with company policies;Reconcile travel expenses and assist with budget tracking.Assist in the administration of contracts;Track invoicing, payments, and ensure all supporting paperwork is in order;Coordinate with finance to ensure timely processing of payments.Provide support in basic financial tasks such as expense tracking and reporting;Assist in the preparation of financial documents and reports as needed;Support the administration of other contracts and agreements.

Qualifications:

Minimum of 3 years of experience in office management.Exposure to finance or administration of contracts is highly desirable.Knowledge of travel management systems and expense tracking software is a nice to have.Strong organizational and multitasking skills.Excellent communication and interpersonal skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to work independently and as part of a team.High level of integrity and professionalism. Read less

Office Manager | Renewable Energy Sector

Cape Town (Claremont) |

We're working with a growing player in the renewable energy space, supporting large-scale clean energy projects across Africa. As the business continues to scale, they're looking for a strong Office Manager with an Executive Assistant background to take ownership of day-to-day operations and keep the business running smoothly behind the scenes.

This is a high-trust, hands-on role suited to someone who thrives in a fast-paced, purpose-driven environment and enjoys being at the centre of a growing team.

What you'll be doing

● Take ownership of office operations and resource management across the business

● Manage company assets including laptops, IT equipment and mobile contracts

● Coordinate end-to-end onboarding for new team members, ensuring a seamless start

● Oversee suppliers, vendors and office procurement (groceries, stationery, services)

● Support teams with general admin, coordination and internal processes

● Plan and manage team events, meetings and travel logistics

● Act as a go-to person internally, ensuring everything runs efficiently and proactively

What we're looking for

● Proven experience as an Executive Assistant, Office Manager or similar

● Someone who can make decisions and take ownership, not just follow instructions

● Strong organisational and multitasking ability

● Confident managing vendors, suppliers and service providers

● Comfortable working across multiple teams in a dynamic environment

● Highly proactive, detail-oriented and solutions-driven

Why this role

● Be part of a business contributing to the energy transition and sustainable infrastructure

● Work closely with a high-performing, collaborative team

● Opportunity to shape and improve internal operations as the company grows

● Stable environment with long-term growth potential

Package & Benefits

● Competitive salary

● 3-month probation period

● Pension contribution (post-probation)

● Annual salary review (CPI-linked)

● Discretionary bonus of up to 20%

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